Summary
Easily add team members to your Oriyent projects, assign them roles like Observer or Collaborator, and control what they can access or edit.
Keywords
invite user, team access, project roles, collaborator, observer, owner, Oriyent user permissions, project management, add team member
Overview
Oriyent lets you share projects with your team — whether it’s internal staff, subcontractors, or external stakeholders. You can invite users by email, assign their access level, and manage what they see and do within each project. Roles are project-specific and can be changed at any time.
What You’ll Need
A Creator Plan or Admin access
A project created in Oriyent
Email addresses of users you want to invite
User Roles in Oriyent
Role | Permissions |
Owner | Full control over the project. Can manage users, data, templates, and forms |
Admin | Can edit forms, manage users, assign roles, and oversee data |
Collaborator | Can fill out and submit forms, view maps and data |
Observer | View-only access — ideal for audits or client stakeholders |
Roles are assigned per project — one user can be a Collaborator on one project and an Observer on another.
How to Invite a Team Member
Go to your Project Dashboard
Click the Users or Team tab
Click “Invite User”
Enter the team member’s email
Choose their role (Owner, Admin, Collaborator, or Observer)
Click Send Invitation
The invited user will receive an email with a link to join the project. Once accepted, they’ll appear in your user list.
Managing Roles and Access
To change a user’s role:
Go to the Team or Users section of your project
Click the dropdown next to their name
Select a new role
Changes apply immediately
You can also remove users entirely using the Remove or Trash icon next to their name.
Troubleshooting Tips
Issue | Solution |
Invite not received | Ask the user to check spam/junk folders, or resend the invite |
Can’t change a user’s role | Only Owners and Admins can change roles |
User has no access to forms | Ensure the user is assigned to the correct project and role |
Invitation link expired | Resent the invite using the "resend" button nest to the user |